Executive Assistant to Founder & Family

Executive Assistant to Founder & Family

We are seeking a dynamic and highly organized Executive Assistant to support an active entrepreneur, investor, and activist based in Aspen, CO. This is a unique opportunity for someone who thrives in a high-paced environment and is ready to take on a pivotal role within our team.

This is a rare opportunity to partner closely with a highly accomplished founder, investor, and social entrepreneur whose work spans consumer health, clean innovation, real estate, and philanthropic impact. The right person will become a trusted strategic ally — someone who can anticipate needs, create order, manage complex logistics, and strengthen the operating rhythm of a dynamic family and expansive professional ecosystem.

You will work at the intersection of:

• entrepreneurial ventures
• family operations
• travel & property management
• investment activity
• creative and philanthropic projects

Who You Are

You are the rare blend of: strategic thinker + operational executor + calm emotional ballast.

You have business training (BA/BS required; MBA or similar experience preferred) and experience supporting entrepreneurs, executives, investors, or families with sophisticated lives.

You bring:

• excellent judgment
• impeccable discretion
• a refined service mindset
• strong communication
• the ability to manage complex moving parts without dropping details
• the capacity to stay steady around children, caregivers, vendors, and high-stakes situations
• You enjoy being the person who “just makes everything work,” and you take genuine pride in creating order, clarity, and momentum.

Key Responsibilities

Executive Support & Business Operations

• Manage calendars, scheduling, and prioritization across multiple ventures. Facilitate all meetings so they are seamless - including requesting agenda items from meeting attendees, sharing the agenda ahead of the meeting, arranging virtual and in-person meetings, setting up meetings and presentations, managing participants/timing of the meeting
• Prepare materials, notes, memos, and agendas for meetings with investors, executives, designers, attorneys, and partners.
• Support light project management across consumer brand initiatives, media, real estate development, and social-impact work.
• Liaise with accountants, attorneys, designers, and advisors.
• Conduct research, create summaries, and synthesize information to support strategic decision-making.
• Maintain strict confidentiality at all times.

Family Operations & Household Coordination

• Serve as the point of coordination between family schedules, caregivers, household staff, tutors, therapists, and vendors.
• Support logistics for children’s activities, appointments, and school coordination.
• Ensure daily household and lifestyle operations run smoothly and predictably.
• Anticipate family needs and remove friction before it appears.

Travel, Properties & Logistics

• Coordinate travel for a family that moves frequently between Aspen, the East Coast, the Caribbean, and other destinations.
• Prepare detailed itineraries and travel packets.
• Liaise with property managers, design teams, vendors, and contractors across multiple residences.
• Oversee recurring household rhythms (restocking, seasonal planning, maintenance calendars).

Communication & Relationship Management

• Serve as a polished, thoughtful representative of the family.
• Communicate with stakeholders, vendors, executives, and partners with professionalism and clarity.
• Manage follow-through, ensuring commitments are tracked and executed.
• Keep workflows moving when the founder is traveling, in meetings, or unavailable.

Systems, Structure & Continuous Improvement

• Implement and refine organizational systems that improve efficiency.
• Keep information organized and accessible across platforms (email, calendars, notes, documents).
• Identify operational gaps and proactively fix them.
• Create reliable rhythms and routines that strengthen stability in the household and business environments.

Qualifications:

Required

• Bachelor’s degree in business, economics, communications, or related field
• 5+ years supporting a founder, CEO, investor, or high-performing family
• Demonstrated ability to handle confidential, sensitive information
• Expert-level organizational skills
• Excellent written & verbal communication
• Ability to manage multiple complex priorities
• Strong emotional intelligence, calm under pressure
• Tech proficient (Google Suite, project management tools, messaging apps)

Preferred

• MBA or advanced business training
• Experience with UHNW families
• Experience in consumer brands, real estate, or health/wellness
• Familiarity with Aspen and mountain-town logistics
• Experience coordinating travel across multiple homes and time zones

Traits That Win This Role

• Proactive and anticipatory
• Service-minded yet strong
• Zero-drama, steady presence
• Highly intelligent and fast-processing
• Warm, grounded, and emotionally mature
• Able to set boundaries with kindness
• Enjoys supporting a family with meaningful work
• Discreet, loyal, and committed to excellence
• Thrives in dynamic, entrepreneurial environments

Why This Role Is Exceptional

You’ll be working with a leader who is:

• mission-driven
• creative
• globally connected
• building multiple ventures
• deeply invested in making the world better for children and families

Your work will directly support:

• major brand launches
• wellness and neuroscience initiatives
• philanthropic impact
• real estate developments in Aspen, Puerto Rico, and the Caribbean
• an extraordinary family whose life is full, meaningful, and evolving

This role offers depth, growth, variety, and a chance to genuinely elevate the life of someone who is doing consequential work.

Compensation: $120,000–$150,000 base + bonus + benefits

Schedule: Primarily Monday–Friday, with flexibility during travel or peak periods